Field Program Driver and Logistic Assistant

Objectives of the Position

Provide efficient and effective transport services to Ayuda en Acción field program staffs, partners, supporters, guests and manage vehicles, equipment, maintenance, and other support logistics of the field programme office in compliance with finance, admin, operations and vehicle policies and regulations of the organization.

Responsibilities

• Based on the policy and procedures of Ayuda en Acción, drive the assigned vehicle skillfully, provide transport service for Ayuda en Acción staffs, projects and staffs from other organizations who work as partners, volunteers, guests, consultants etc as may be assigned.
• S/he needs to plan for periodic services and maintenances (A and B service) of the vehicle in a timely manner.
• Comply with all the requirements as per Ayuda en Acción security & vehicle regulations;
• S/he has to support his/ her immediate supervisor updating of the vehicle files like maintenance record, finished and current log-book records, insurance records, etc are documented in well-organized manner in both hard and soft copy.
• S/he has to support the country office on overall fixed asset management and procurement e.g support the procurement committee on the procurement processes, make sure all the fixed assets have asset tags and being fixed within one month of the assets acquisition, support the team on the annual inventory of asset, based on the direction s/he gets from the Regional Finance and Administration Coordinator or other relevant supervisory staff;
• Based on the Terms of Reference for events prepared and the direction of his/her supervisor(s), s/he is responsible for providing support during trainings or workshops for example in the setup of the meeting hall, stationery distribution, updating workshop attendance sheets, support the cashier on payments to deserving participants like government officials, communities, partners and staff, and other stakeholders as well as providing support during the refreshment time.
• As may be instructed or deemed necessary, support in office operations like delivering and picking documents/mails/parcels to and from chosen destinations and follow up on communications in motion and with clear accountability.
• Assist in banking activities especially depositing cash and cheques, assist in picking quotations from service providers if any.

Job offer conditions

• Immediate incorporation.
• Full-time job.
• Work Center: based in Adjumani (West Nile)
• Remuneration in accordance with the Ayuda en Acción remuneration policy.