Monitoring Evaluation and Learning Officer

Objectives of the Position

The officer is Responsible for developing, implementing, and maintaining monitoring, evaluation, accountability and learning systems for all Programmes; adapting them to the operational management of the implemented projects and their financing, to achieve quality in the implementation of the projects, the achievement of impacts, an effective accountability and to facilitate information for decision making. Also support implementation of Programmes.

Overall day to day Activities

Developing, updating, and coordinating MEAL activities and events, building the capacity of staff and partners, promoting MEAL knowledge transfer internally and externally.  High quality and timely activities and results; to achieve activities results in a cost effective and timely manner

Specific Job Responsibilities

MEAL system development

• Develop and implement a monitoring and evaluation system that will ensure tracking of projects/ programme results at different levels (outputs, outcomes, and impact). Ensuring strategic vision and organization requirements and standards
• Develop/ Adopt an integrated database of all projects/ programmes and ensure accountability through regular data updates, data integrity and working in collaboration with the data processors.
• Work with programme staff and Regional Programme manager to ensure the collection of relevant and appropriate data needed for an effective MEAL system which will be utilized in monitoring strengths, weaknesses and gaps in existing projects/ programs and services and for reporting on donor commitments.
• Incorporate field and technical team feedback to ensure the continuous improvement of data management systems within AeA Uganda. Timely update and share data with AeA Uganda team and headquarter management team.
• Analyze the evaluability of projects and make suggestions to the design team to improve their evaluability
• Provide technical advice and support when required to the corporate M&E Unit team in the creation and development of institutional monitoring and evaluation systems, methodologies, and tools

Monitoring and Reporting

• Maintain and update the overall AeA indicator tracker based on submissions from the Program Officers and AeA Partners, ensuring institutional quality standards and timely inputs in a cost-effective manner.
• Develop M&E plans for all projects and proposals and ensure the same is followed up during implementation.
• Ensure all grants have updated work-plan and performance management plan (PMPs) in tandem with all approved proposals, regularly reviewing and updating as needed.
• Carry out data quality assessments/ audits regularly for MEAL data based on agreed indicators to guide decision making.
• Review monthly progress reports from partners and ensure they have evidence to back-up and provide feedback to the respective staff.
• Contribute to the preparation of reports such as the monthly, quarterly, annual and quiero contarte. Provide inputs, information, and statistics for quarterly, annual, and other reports to Project Management Team
• Ensure that cross cutting issues such as COVID-19 response, participation, gender, age, and disability are effectively addressed/ mainstreamed in all project implementations.
• Assist the project personnel with M&E tools and in supporting them in their use.

Assessments, Surveys and Evaluation

• Promote evaluation, systematization and learning efforts with project implementers and external persons, facilitating replicability and scalability.
• Participate in baseline surveys for new projects and relevant evaluations for ongoing projects.
• Participate in the development of TOR for external surveys and consultant recruitments.
• Participate in the review of all survey reports prepared to ensure quality and accurate reporting.
• Ensure implementation and high-quality standards for evaluation as well as timely report of planned evaluations.
• Organize, review, and assure quality standards for evaluation reports.

Learning, Accountability and Capacity Building

• Integrate learning in MEAL plans, and ensure all MEAL system provide learning opportunities for AeA and partners
• Share learning and provide constructive comments to colleagues to ensure programme quality.
• Participate in building capacity of staff and partners in MEAL related areas.
• Assist Project Manager in the preparation of reports on the findings and lessons learned from project innovations, learning and accountability.

Job offer conditions

• Immediate incorporation.
• Full-time job.
• Work Center: based in Adjumani Field Office
• Remuneration in accordance with the Ayuda en Acción remuneration policy.