Humanitarian Project Coordinator– Adjumani, Uganda

Profile 

Ayuda en Acción is an organization with an international presence that, from a global commitment, has been fighting against poverty, inequality, and exclusion since its birth in 1981. Our scope of action is developed in Africa, Latin America, Asia, and Spain, in those territories and populations with greater vulnerability and less access to opportunities to exercise their rights with equality and equity. With a deep-rooted commitment to eradicating poverty and promoting inclusive, sustainable development, Ayuda en Acción collaborates with government bodies, development actors, communities, and civil society organizations to foster resilience and improve livelihoods in underserved areas. 

As part of our strategic expansion across Sub-Saharan Africa, Ayuda en Acción is implementing innovative, market-driven approaches that empower vulnerable populations through inclusive energy access, sustainable livelihoods, and strengthened local economies. Our regional programming reflects a strong focus on humanitarian resilience and child survival interventions, tailored to the diverse socio-economic and environmental contexts of Uganda, Mozambique, Niger, Mali, and Ethiopia. 

The Humanitarian Coordinator will oversee the design, coordination, and implementation of humanitarian interventions, ensuring compliance with donors' and organizational standards. This includes leading emergency preparedness and response planning, coordinating with local authorities and humanitarian actors, enforcing adherence to donor guidelines, collaborating with MEAL systems for monitoring and reporting, and building the capacity of local partners and communities to strengthen resilience and response mechanisms. 

Brief Context of the Project in Uganda 

In Uganda, Ayuda en Acción (AeAU) is registered as a foreign charity organization and operates as a leading actor in promoting inclusive development. The Uganda country program is currently implementing an internally funded, integrated project in partnership with private sector actors, with a particular emphasis on Market Systems Development (MSD), off-grid renewable energy, and inclusive economic empowerment. 

The project is implemented in the West-Nile and Acholi Sub-region, focusing on facilitating private sector-driven solutions to food insecurity and unemployment through sustainable energy access and inclusive market development. It is synergized with AeAU’s long-term territorial development programs in sectors such as climate-smart agriculture (cassava and tomato value chains), youth employment, and women’s empowerment. 

In addition to the integrated development portfolio, AeA is implementing the La Caixa Child Health Project, which focuses on reducing child mortality and morbidity in vulnerable communities, strengthening primary health care systems and community-based health interventions, and integrating nutrition, WASH (Water, Sanitation, and Hygiene), and maternal health services into humanitarian response frameworks. 

This initiative complements AeA’s resilience-building efforts by addressing health vulnerabilities that intersect with poverty, displacement, and food insecurity. The Humanitarian Project Coordinator will lead and coordinate the La Caixa Child Health Project in Uganda, ensuring alignment with AeA’s humanitarian strategy and donor requirements. The role involves managing planning, budgeting, and reporting for health-related interventions, fostering integration between health, nutrition, and livelihoods programming, and representing AeA in national and regional humanitarian coordination platforms. Additionally, the coordinator will drive knowledge management and learning to support replication of best practices across other AeA country programs. 

Position Overview 

The Project Coordinator is responsible for ensuring the coordination of effective implementation of the project aimed at strengthening health and nutrition systems and improving equitable access and quality of maternal, newborn, and child health services for refugee and host communities in Adjumani.  

He/she oversees and coordinates the delivery of all project components, including: 

Evidence generation and research to identify barriers and inform best practices (Result 1). 

Improving access to quality maternal, newborn, and child health services, such as antenatal care, skilled birth attendance, family planning, and management of childhood illnesses (Result 2). 

Strengthening community-based nutrition services, including training of health workers, Village Health Teams, and caregivers, as well as improving early detection and management of acute malnutrition (Result 3). 

Community engagement and policy influence, including awareness campaigns, policy dialogues, advocacy materials, and support to cultural and religious leaders (Result 4). 

Multi-stakeholder coordination and MEAL systems, including consortium management, risk monitoring, joint field visits, evaluations, and feedback mechanisms (Result 5). 

The coordinator provides technical guidance, administrative and financial oversight, team supervision, and coordination with district authorities, partners, and humanitarian actors. The position ensures that the project delivers measurable, relevant, and sustainable improvements in the health and nutrition status of women, newborns, and children under five in both refugee and host communities. 

Key Responsibilities: 

Project Coordination and Management 

• Coordination: Facilitate effective collaboration and communication between the three consortium partners to ensure smooth implementation and synergy, by organizing coordination meetings, participating in coordination mechanisms, tracking and facilitating accomplishment of agreed actions, including follow-up on these actions 

• Coordinate the implementation of the project according to the approved plan, logical framework, and budget. 

• Coordinate, supervise, and support the project team, ensuring clarity of roles, performance monitoring, and technical guidance. 

• Ensure effective mainstreaming of gender, age, disability inclusion, protection, and do-no-harm principles across all activities. 

• Coordinate with Finance, Logistics, HR, and Operations departments to ensure proper use of resources and compliance with AeA and donor procedures. 

• Identify operational and contextual risks and propose relevant mitigation measures. 

• Coordinate project implementation and provide technical support to implementing teams and partners, including close coordination with the area manager and HQ 

• Monitor quality: Track the quality of project implementation by monitoring compliance with donor requirements, technical standards, and recommend best practices in collaboration with technical referents from HQ and MoH. Facilitate the design and implementation of program quality tools according to teams’ needs and recommendations.  

• Elaborate internal and external reporting to donors and internally in close coordination with the support department and the MEAL coordinator.  

• Collaborate with the Operations departments on financial follow-up, human resources, logistics, and procurement for the project, assuring compliance with donor and Ayuda en Acción’s regulations. 

• Prepare and share regular updates on humanitarian context intervention. 

• Coordinate project reviews and evaluation in close coordination with MEAL Manager, ensuring accurate data is collected and applied in interim and final reports on humanitarian interventions. 

Relationships with key stakeholders 

• Represent Ayuda en Acción Uganda in clusters and other coordination fora, ensuring Ayuda en Acción is positioned as an organisation with a high level of technical expertise and relevant inputs in addressing humanitarian needs. 

• Support coordination with local governments, donors, UN agencies, national and international NGOs, beneficiary group representatives, consultants, etc., related to Ayuda en Acción's humanitarian programme. 

• Guided by SMT, coordinate with Alliance2015 partners in Uganda on common humanitarian strategy and interventions.  

• Maintain relationships with donors and support the development of new partnerships in close coordination with the District and HQ team. 

• Represent AeA at meetings, conferences, and forums, when requested and in close coordination with the consortium members 

• Ensure the project’s achievements are communicated effectively to external stakeholders, including La Caixa and the wider humanitarian community. 

• Prepare necessary documentation, such as reports, presentations, and organizational documentation, to share with Consortium stakeholders, including briefings for external entities. 

Monitoring, Evaluation, Accountability, and Learning (MEAL) 

• Ensure systematic data collection aligned with project indicators and MEAL tools. 

• Prepare internal and external project reports (monthly, quarterly, and final) according to institutional and donor requirements. 

• Coordinate evaluations and support audits as required. 

• Document lessons learned, success stories, and project innovations. 

External Coordination and Representation 

• Represent Ayuda en Acción in coordination platforms, including local government forums, UN cluster meetings, NGO networks, and partner meetings. 

• Maintain strong communication and coordination with implementing partners to ensure coherent technical and operational execution. 

• Ensure project visibility follows AeA and donor guidelines. 

• Support as a technical resource for other proposals that may be submitted in the humanitarian sector. 

Security and Context Monitoring 

• Monitor the humanitarian and socio-political context in Adjumani and provide updates to the senior management team. 

• Report incidents and risks in a timely manner following AeA procedures. 

Reporting 

• Consolidate implementing partner reports, review, and ensure consistency across all submission documents, including Annexes, highlighting key achievements, challenges, and learning. 

• Plan and coordinate donor reporting processes, including the definition of roles and responsibilities of each partners; compiling, editing, and providing feedback to ensure the development of high-quality reports, plans, and other related key documents. 

• Guarantee timely submissions, complying with donor reporting requirements. 

• Support documentation of lessons learnt, best practices, and proven innovations in program design, implementation, monitoring, and reporting to improve program design and implementation strategy. 

• Produce the narrative on activities, bi-nnual, and annual reports, including key figures The Coordinator will report to the Regional Programme Manager, AeA