Director of Operations and Finance

Location: Pemba (Mozambique)
Contract: Temporary
Working day: Full time
Vacancies: 1
Work modality: On site

Ayuda en Acción

Job description

Objectives:

To lead the comprehensive management of Ayuda en Acción’s financial, human, and material resources in Mozambique, ensuring transparency, quality, austerity, and efficiency. The Director of operations and finance ensures that all areas (finance, logistics, human resources, technology) operate in a harmonised manner to create value and maximise the impact of projects.

To drive the implementation and continuous improvement of institutional processes in coordination with Headquarters in Spain and the Mozambique Country Programme, actively contributing to the achievement of the organisation’s foundational objectives and humanitarian mission.

Main responsibilities

Strategic planning and leadership

Design and implement the operational and business strategy in collaboration with management, define performance indicators and oversee the achievement of objectives.
Prepare the annual budget, optimise costs and benefits and periodically report operational performance.
Assess operational and financial risks; lead risk management and continuous improvement initiatives.

Resource administration and financial and accounting management

Lead accounting, treasury and budget management, ensuring the preparation of financial statements in accordance with national and international standards (IFRS) and donor requirements.
Ensure, together with headquarters and other country managers, the adequate allocation of resources to achieve the organisation’s objectives.
Supervise accounting, treasury and inventory; prepare periodic financial statements adjusted to national standards and IFRS; plan budgets and support their execution and control.
Manage and control funds allocated to projects by both Ayuda en Acción and local partners, ensuring their proper use and accountability.
Ensure compliance with legal and tax obligations; coordinate administrative and financial audits.

Talent management and people development

Lead workforce planning, recruitment, onboarding, training, remuneration and termination; ensure compliance with labour legislation.
Develop training programmes and performance evaluation; provide coaching and growth opportunities.
Promote a positive work environment, manage labour relations and conflict resolution; foster diversity and safeguarding policies.

Procurement and supply chain

Define procurement policies, processes and strategies, ensuring that purchases of goods and services are carried out on time, cost-efficiently and in compliance with laws and regulations.
Lead strategic procurement planning, anticipating needs and aligning acquisitions with overall strategy.
Supervise supplier selection and evaluation, negotiate contracts that maximise quality and value and maintain long-term relationships with key partners.
Manage risks and compliance throughout the procurement cycle, developing mitigation strategies and ensuring adherence to national and international standards.

Logistics and operations

Plan and coordinate logistics functions: transport, storage, inventory and order processes.
Coordinate the flow of goods both inbound (receiving) and outbound (delivery to projects), ensuring punctuality and accuracy.
Implement reverse logistics and prepare contingency plans in case of supply chain disruptions.
Promote the adoption of logistics management technologies and real-time monitoring systems.

Compliance and governance

Develop internal controls to ensure compliance with labour, tax and data protection laws, as well as internal policies and donor requirements.
Prepare continuity and crisis management plans, assessing and mitigating operational, financial and security risks.

Team leadership and organisational culture

Create a culture of high performance, motivation and continuous learning; act as a mentor to teams.
Promote transparency, accountability and professional ethics; ensure equal opportunities and zero tolerance for any form of harassment or abuse.

Requirements

Knowledge and experience:

Higher education in Auditing, Economics, Business Administration or Accounting.
Desirable: Certified Public Accountant (OCAM).
At least 10 years’ experience in similar positions in international cooperation organisations.
Advanced knowledge of accounting, budget management, treasury and financial analysis; experience in managing international donor funds.
Proven experience in logistics and supply chain: planning, procurement, public contracting, contract negotiations, inventory management and fleet coordination, including emergency contexts.
In-depth knowledge of local labour, fiscal and contractual regulations; experience in human resources management and in implementing development and training policies.
Experience in project management with international donors (AECID, EU, etc.).
Advanced command of Microsoft Office, data analysis tools and ERP systems (experience in SAP and other CRM valued); understanding of cybersecurity and data protection.
Valid driving licence (desirable).

Languages:

Essential: Portuguese/English – C1: Advanced, C2: Professional, Native.
Highly valued: Spanish – B2: Intermediate, C1: Advanced, C2: Professional, Native.

Geographical Mobility

National.

Skills and competences:

Inspirational leadership and strong team motivation and management skills; ability to communicate effectively and negotiate with multiple stakeholders (partners, suppliers, authorities and communities).
Results-oriented.
Analytical and strategic mindset, with capacity to plan and implement complex projects and solve problems.
Commitment to operational excellence, efficiency and continuous improvement.
Rigour in both information quality and compliance with established deadlines.

Offer conditions:

Start date:
Contract duration: Temporary – 1 year – Renewable.
Working hours: Full-time (40 hours/week).
Schedule: Flexible working hours, with possibility to start between 7:30am and 10:00am.
Duty station: Pemba, Mozambique
Salary: According to Ayuda en Acción’s remuneration policy.

Mandatory requirements to be able to participate in the selection process

(will be requested in case of reaching the finalist stage):

Negative certificate of criminal record, updated.
Contacts of the last 3 positions, to request references on the position developed.
Negative certificate from the central registry of sex offenders and human trafficking, updated (in case the position has contact with minors).

In all selection processes we will take into account the criteria of NO discrimination based on sex, race, skin colour, religion, political ideas, social origin, sexual orientation, age, etc., providing a transparent and equal opportunity process for all candidates, as stated in our Code of Conduct. "Treating all people with respect and rejecting any kind of harassment, discrimination, intimidation, exploitation or any other action against Human Rights".

At Ayuda en Acción we have zero tolerance for behaviour related to sexual exploitation, sexual abuse and/or sexual harassment, which is why, in accordance with our Child Protection Policy, we are committed to carrying out a series of checks prior to hiring by requesting information from previous employers through the Misconduct Disclosure Scheme (The Misconduct Disclosure Scheme misconduct-disclosure-scheme.org)  no the event that said employers are members of this platform.

In addition, Ayuda en Acción also undertakes to provide the other members of the MDS with the information corresponding to this type of event on employees who have worked for the Organisation. Therefore, by submitting this application, the job applicant accepts and authorises the performance of these pre-employment checks in order to continue in the selection process and the conservation of his/her data for subsequent consultation by MDS members.

The information extracted from this application for references will be used in a Private, Confidential and Internal manner and will only be used for the selection processes of Ayuda en Acción in which the candidate has registered.

Therefore, by submitting this application, the job applicant accepts and authorises these checks to be carried out in order to continue in the selection process.

In addition, it will be compulsory to present the "Negative Certification of the Central Registry of Sex Offenders" prior to the incorporation.

Location: Pemba (Mozambique)
Contract: Temporary
Working day: Full time
Vacancies: 1
Work modality: On site

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